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2014-2015 CRCC Meeting Minutes

CRCC Minutes 



February 6, 2015

Meeting called to order at 9:10 by Christina Munoz
Members attending: Christina Munoz, Dr. Byrne, Wendy Carrillo, Martin McNally, Licia Villagracia, Rowena Joe, Brenda Corcio, Cindy Yee, Kim Doehla, Jennifer Gu

Nominations are being taken for all CRCC offices and chairs. Please let a CRCC board member if you or anyone else is interested in volunteering for any positions. CRCC always needs parent volunteers to help our children at Castle Rock. Nominations will be presented at the March CRCC meeting.

Top Kids/Science Olympiad:
Jennifer Gu asked if CRCC could pay for the $300 entry fee for the Science Olympiad competition. The Top Kids group has started up and helped train some of the Castle Rock children in preparation for the Science Olympiad competition on February 28. Top Kids was not allowed to register the team, only the school is permitted. Top Kids will refund CRCC for the entry fee. The Science Olympiad team will also receive a half page in the yearbook.
Motion to provide $300 dollar entry fee was made by Rowena Joe, second by Cindy Yee. Motion passed.

Butter Braid Fundraiser Presentation:
Lauri Sides made a fundraiser presentation for Butter Braid pastries, made by Country Maid. Each pastry will sell for $14 and CRCC will retain $6 for each one sold. Lauri will collect and process all of the orders, and will also help distribute. The orders will take 2 weeks to fulfill. She is willing to come to back to school night to give out samples.

Principal’s Report:
Mid-Year Review: Dr. Byrne has been going through the District Mid-Year Review process. This year the District wants the all of the schools to align their goals with the overall District goals.
Common Core Night: Thursday, March 12 will be Common Core Night, starting at 6 pm. The parents will break out into one of three sessions (Language Arts, Mathematics, SBAC testing) where information will be given about the program.
Testing: Standardized testing for 3rd-5th grades will begin sometime in March; the dates are not yet set.
Open House: Open House for T-K, 1st and 4th grades will be Thursday April 2.
Recess: Dr. Byrne would like to consolidate the recess times and also the playground equipment.

Treasurer’s report:
Box tops have raised $1095.
Popsicle sales has raised $555
A Finisher was purchased for the office Canon copier for $610. The total expenditure for the copy machines were $15424.17
There is still some spirit wear t-shirts and sweatshirts still available. We are running a slight loss.
Financial details are available in the financial reports.

Book Fair:
CRCC is planning to have the book fair in March 26 through April 2.

Knights on the Run:
KOTR will be on Friday March 20, it will be a superhero theme. We need ideas for fundraising giveaways.

Dining Out:
$256 was raid this year from Chik-Fil-A, last year’s check was not picked up, and Sam will try to recover the money.

Yearbook:
Preorders only, envelopes will be sent home next week.
5th graders will be having a baby picture page. The dedication page will only be for 5th graders, $100 for a whole page, $60 for a half page, space is limited. The will be a “most” page (most athletic, etc) to be voted on by the 5th grade.
There will be a cover contest for the 5th graders; the 4 winners will win a free yearbook.
Also this year the yearbook will have a best friend’s page and a We’re Family page.

Open Floor:
Ms. Morris needs funds to upgrade intervention materials; she will get an additional $150. The Science teacher may need an additional $150 to buy supplies for hands on learning.
Rowena, Christina, and Martin will meet with District maintenance Feb 12 at 10:30 tenative.
CRCC will provide $200 to replace field trip funds that went missing. The individual responsible for the field trip money will cover the remainder of the fees.
Have a used book donation?
Meeting closed at 10:40.







January 9, 2015

Meeting called to order at 9:06 by Christina Munoz

Members attending: Christina Munoz, Dr. Byrne, Wendy Carrillo, Martin McNally, Nancy Gomez, Sam Castorena, Kim Doehla, Licia Villagracia


Nominations are being taken for all CRCC offices and chairs. Please let a CRCC board member if you or anyone else is interested in volunteering for any positions. CRCC always needs parent volunteers to help our children at Castle Rock.


Principal’s Report:

Computer Lab:  The new computer lab, located in the classroom next to Mrs. Yim’s classroom, will open on Monday January 12.

Mr. Arauz has agreed to be the lead teacher on the Technology Committee. He will be the technology liaison for Castle Rock. He will be going to a Technology in Education conference March 19-21 in Palm Springs.

Common Core Update: Each teacher will take one standard and determine what the standard is lacking. This will allow the teachers to “back-plan” and then develop new learning plans for the year.

Science/Technology: Castle Rock has been exploring possible uses for the learning tool Makey Makey.  Makey Makey is a computer attachment that uses alligator clips and a circuit board that can use anything (fruit, playdoh, almost anything) into a computer keyboard or controller. The alligator clips connect to the objected used, the clips are connected to the circuit board, and the circuit board is connected to the computer by USB. Dr. Byrne is exploring the possibility of getting more for the classroom.

3rd grade open house will be on Jan 15. The 3rd grade classes will be showing the parents How a Bill Becomes a Law as part of their IB lesson.

School Site Council: Nominations for 2 parents are needed for anyone interested.


Treasurer’s report:

$110 received for Ed Fund.

CRCC opened a new checking account at Bank of America.

Financial details are available in the financial reports.


Book Fair:

CRCC is planning to have the book fair in March. No dates have been set.


Knights on the Run:

Looking for dates, need to co-ordinate with Principal schedule.


Dining Out:

Tuesday January 27th at Chik-Fil-A.


Spirit Wear:

Order has been delivered.


Yearbook:

Preorders only, envelopes will be sent home early to give everyone plenty of time to get the orders in.


Open Floor:

Father/Daughter; Mother/Son dance. Someone will looking into the possibility to have these dances, maybe use DBHS gym, catering?

Thursday February 5 will be Jump Rope for Heart.

Next meeting will be Friday February 6 at 9am.

Dr. Byrne made a request for CRCC to provide $200 for Mr. Arauz to pay for a hotel room for the upcoming technology conference.



Meeting closed at 10:25.




December 5, 2014

Meeting called to order at 9:10 by Christina Munoz

Members attending: Christina Munoz, Dr. Byrne, Wendy Carrillo, Rowena Joe, Martin McNally, Annie Wang, Nancy Gomez, Kim Doehla, Tina Arica. Mirela Golonka, Tom Jordan, Cindy Yee


Principal’s Report:

Tech Teacher: Stephanie Johnson is the new tech teacher, she will be working everyday except Wednesday. She will assist the classes that are using Google Drive. The students will have a “Week of Coding” to learn about programming.

Intervention Teacher: Kelly Morris is the new intervention teacher, she will be providing diagnostic analysis for teachers to identify students in need. She will be taking a more strategic approach.


Treasurer’s report:

Popsicles raised $456.

Anti-bulling assembly cost $900.

Teddy Bear basket cost $147.59.

Thanksgiving Basket cost $150.

Canon copier contract $660 per 6 months.

Educational Enhancement $205.

Kids R First raised $6130.04.

Dining out at Chili’s raised $1336, $976 of the total was in teacher tips.

Financial details are available in the financial reports.


Ed Fund:

Apple plaques need to be installed.


5th  Grade Picnic:

The picnic will have a sports theme. Mr. Thayer will barbeque, Cindy Ye will do face painting.


Coordinating Council:

Sam and Nancy, along with other Council member visited Chapparal Middle School for a tour and seeing Common Core in action.


Spirit Wear:

Orders have been placed. The 5th grade class shirts will be blue.


Open Floor:

Father/Daughter; Mother/Son dance. Someone will looking into the possibility to have these dances, maybe use DBHS gym.

Gifts for teachers, they need copy paper, scissors, crayons, lined paper.

January 27, 2015 (Tuesday) will be Chik-Fil-A fundraiser.



Meeting closed at 10:25.



November 7, 2014

Meeting called to order at 9:03 by Christina Munoz

Members attending: Christina Munoz, Dr. Byrne, Wendy Carrillo, Rowena Joe, Martin McNally, Annie Wang, Nancy Gomez, Sam Castorena, Kim Doehla, Tina Arica. Mirela Golonka, Tom Jordan, Cindy Yee, Oscar Corcio

Greetings, with introduction of everybody present.


Principal’s Report:

PBIS: PBIS is a new program using positive reinforcement to encourage the children to follow the rules. The program uses the IB characteristics of caring, principled, reflective. Children are rewarded with tokens when they display these positive characteristics. Each class has a basket that they used to collect the tokens, when the basket is filled, the class gets a reward. The baskets are emptied into a school collection jar located near the fountain, when the jar is filled, all the students get a small reward (pajama day, etc). A Walking Museum (10 min/station) was used to teach the children what is expected from them.


Treasurer’s report:

Ed fund has collected $33884.66, the goal was $30000.

Family Fun Night raised $5251.16

Kid’s First collected $13859.66, final totals coming.

Bins were purchased for Earthquake preparedness kits.

Meet the Masters has been paid for.

Financial details are available in the financial reports.


Marquee:

Still collecting quotes and meeting with vendors.


Dining Out:

The two nights at Chili’s were very busy.

Chik-Fil-A fundraiser will be January 27, 2015.


Fundraisers:

Kids are First catalog fundraiser purchases will be delivered November 24.


Spirit Wear:

Shirts and jackets will be available.


Open Floor:

Copier: Two copiers were purchased for a total of $17254.19. The office still needs to get a collator.

There will be an anti-bulling assembly on Wed Nov 12.

2 tricycles need to be repaired or replaced, ideas?



Meeting closed at 10:25.



October 3, 2014
Meeting called to order at 9:10 by Christina Munoz
Members attending: Christina Munoz, Dr. Byrnes, Wendy Carrillo, Rowena Joe, Martin McNally, Annie Wang, Nancy Gomez, Licia Villagracia, Kim Doehla, Brenda Corcio. Mirela Golonka, Tom Jordan, Cindy Yee
Greetings, with introduction of everybody present.

Principal’s Report:
Technology:
Laptop carts are being used by 2nd through 5th grade. The laptops are Chrome books. The classes use the laptops at least once a week. The children are learning to use Google Docs and Google Drive. Kinder and 1st grade are using iPads.
Room 26 is the new computer lab and will be run by the district. The school needs to raise funds for the new computer lab, the old computer lab is to be remodeled.
Science: The new science teacher will work with meeting Common Core (CC) and IB standards. Students will be taught the scientific method. The Science teacher starts Monday (Oct 6).
Staffing: The school is still in the process of hiring a new computer teacher.  K-enrichment teacher has started.
It was requested that a CRCC member to meet with the teachers once a month at the teacher’s meeting.
Dr. Byrnes will be out Oct 13-24.

Treasurer’s report:
Book Fair raised $2461. CRCC has received a $500 donation from Kumon. $351 of donations received for CRCC.
Popsicle sales have started.
Financial details are available in the financial reports.
Motion to approve financial report made by M.McNally and seconded by A.Wang. (motion carried).

Education Fund (Ed Fund):
The Education Drive has raised $28300, the drive will end Oct 10th but CRCC will continue to accept donations. Mr. Thayer’s class raised the most money per capita, they will receive a Cherry on Top party; Ms. Boots’ class raised the most total dollars, they will receive ice cream.

Disaster Kits:
October 15 is the Great California Shakeout, an Earthquake preparedness drill.
Parents are to provide an emergency kit with snacks, drink, and a letter from the parent. The kits will be kept in a plastic emergency container. Alex and Pat are the on-site emergency co-ordinators.
Lockdowns: The school has procedures in-place for both soft and hard lockdowns.

Family Fun Night:
Silent auction raised $2030 total of which $1760 has been collected with another $270 pending. Overall Family Fun Night raised $5615 with $1135 in expenses.
Next year will be a Halloween theme.

Website:
Volunteer forms are available on the website. The forms can be filled out and submitted online.

Dining Out:
Tip a teacher at Chili’s will be on either Nov 4th and 5th or Nov 5th and 6th. Nancy G. will confirm with Chili’s. October 14 will be the next teacher’s meeting.

Fundraisers:
Kids are First catalog fundraiser will go from Oct 9 – Oct 23. No assembly will be held for the fundraiser. There will be a weekly drawing for orders submitted.
There is a possibility to have the mixed bag fundraiser in Jan or Feb. California has passed a law outlawing plastic bag at stores.

Open Floor:
Copier: Canon has quoted $11771 for a copier for the parents workshop, with a $0.0049 per copy charge for the service agreement. $2320 was quoted for a new office copier. Thanks to Oscar Corcio with connecting CRCC with the Canon salesperson.
Motion to purchase 2 copiers as gifts from CRCC to the school was made by Licia V. and seconded by Annie W. (motion carried).
Motion to approve 2013-14 Budgeted vs. Actual financial report was made by Christina M. and seconded by Licia V. (motion carried).
Intervention teacher: Each school gets $12,000 “prep money” to pay for a science, intervention, or technology teacher. The school uses 45 min/week/class for the computer teacher and 50min/week/class for the science teacher. (Intervention teacher is used to help the children who are falling behind in class to catch up). Dr. Byrnes would like to have a teacher that will do both science and intervention and a teacher that will do technology and intervention. CRCC has budgeted $20,000 for the technology teacher, but only $15,500 is needed.
Motion to reallocate $4500 from the $20,000 originally budgeted for the technology teacher for use to pay for an intervention teacher made by Martin M. and seconded by Rowena J. (motion carried).
A counterfeit $20 bill was received during Family Fun Night.
$50 each will be allocated to the Choir and Band teacher.
Some classes still do not have room parents.
There is still concern about traffic for both the front and back gates.
Meeting closed at 10:25.


September 5, 2014

Meeting called to order at 9:10 by Christina Munoz
Members attending: Christina Munoz (Pres.), Dr. Byrnes (Prin.), Monica Nguyen, Wendy Carrillo, Rowena Joe (Tres.), Martin McNally (Sec), Annie Wang (3rd VP), Sam Castorena (CoordCon), Nancy Gomez (Cood Con), Licia Villagracia (Boxtops), Krystle Raya, Lesley Wilhem (Hosp), Kim Doehla (Rm Par), Brenda Corcio.

Greetings, with introduction of everybody present.

Principal’s Report:
5th grade field trip to the county fair (Sep 5)
3rd grade field trip to Claremont Gardens (Sep  26) Two classes only, other two classes will go later.
2 new hires Juliet Vega (1st grade) and Matthew Morrison (4th grade)
Castle Rock still needs a permanent Spanish teacher (resumes received, interviewing now) and are in the process of hiring a new Technology teacher.
Dr. Byrnes is planning a new computer lab.
Traffic: the bullhorn is working well and traffic is moving faster.
Dr. Byres is in the process of getting new laptops for the teachers and would like CRCC to cofund with the school district, maybe to make a request to parents for donations.
Castle Rock has a new Music teacher, hired by WVUSD.

Treasurer’s report:
Totals from last year:
$62014 raised, $49573 used (Annual report, please see Financial report for details)
In the last month, CRCC net income was $480.42 (Monthly report, please see Financial report for details).
Book Fair:
CRCC Book Fair had sales of $9300 netting the school $2174.39.

Education Fund (Ed Fund):
Donations must be on a voluntary basis. The Flyers will be revised by Dr. Byrnes to make this clear. There will be a week drawing for gift cards, the top raffle prize will be a lunch with the Principal. Teachers will get 10% of what is raised by their class. The class with the most donations will win a Cherry On Top party. 
At Back to School night parents were asking to for envelopes to donate on the spot, maybe next year we can have some envelopes available. We need to try to use the Castle Rock Facebook page to generate donations.
We have received 2 estimates for Marquees $21000 from Stewart Signs and $17-19000 from another vendor. Quail Summit purchased theirs for $15000.

Coordinating Council:
Meeting will be on Sep 10.
Dr. Byrnes left the room to take a call.
Motion to make a donation for new laptops for the teachers was made by Christina M. and seconded by Annie L. Motion approved.
Discussions were made, determining how much CRCC would cofund the teacher’s laptop purchase.
Motion to donate $2000 for the laptops was made by Sam C. and seconded by Nancy G. Motion approved.
Disaster Kits:
Water in the 200L drums need to be replaced, but more chlorinating agent needs to be purchased. It has be proposed that we should have individual meals for each child. We will give the parents the option to make their own emergency kit or purchase one.

Dining Out:
Tip a teacher at Chili’s, maybe make it two nights so families do not have to wait as long.

Room Parent Meeting:
Room parent meeting was held on Sep 3. Many classes had parents volunteer as assistants but no lead parents.
Web Site:
It is possible to subscribe to the Castle Rock website and CRCC website. Once you are a subscriber, a notification will be sent to the subscriber when something new is uploaded to the website.

Fundraisers:
Kids are First catalog fundraiser will go from Oct 9 – Oct 23. The orders must be submitted by the 30th of the month. The gifts will be delivered by Thanksgiving, with the possibility that the vendor can separate and deliver each order to each classroom.
Kids Corner will be a $5 dollar gift store for a child to buy a pre-wrapped Christmas gift for their parents, it will be run similar to the bookfair. Kid’s Corner is scheduled for the 2nd week of Dec.
We are always open for parents to suggest ideas for fundraisers but also need their help to start the process of gathering information.

Volunteer Applications:
Paperwork needs to be submitted so parents can volunteer to help classes.

Family Fun Night:
Sep 19 5:30-8:30 Free Admission. Food, games, and silent auctions. Room parents usually make a gift basket, but no this year due to late notification. Teachers will offer gifts for the silent auction and Dr. Byrnes will offer Principal for a Day.
Parents are needed to help man the booths but we ay have DBHS students help out.
We may need to ask parent to bring E-Z ups for booths.
We need to get insurance forms for liability purposes.

Open Floor:
Need new E-Z ups $266/frame. 4 frames with 2 color tops were quoted as $3500.
Motion to close meeting made by Rowena J. and seconded by Brenda C. Motion passed.
Meeting closed at 10:10.